About the Role
Kingsley + Co. is seeking a highly skilled and experienced Office + Business Manager / HR + Executive Assistant to join our team. This is a multifaceted leadership support role responsible for managing daily operations, HR functions, business administration, and executive support for a growing real estate development company. This person serves as a trusted partner to company leadership, ensuring organizational efficiency and enabling the CEO and executive team to focus on strategic priorities.
Job Title: Director of Administrative Services
Reports to: CEO / Managing Principal
Location: Cincinnati, Ohio
Employment Type: Full-time
FLSA Status: Exempt
Responsibilities
Including the following but are not limited to:
Executive & Personal Assistant Duties
• Provide direct support to the CEO, including scheduling, travel, and email management
• Organize personal appointments, errands, and family logistics as needed
• Serve as a liaison between the CEO and internal/external stakeholders
• Handle confidential matters with discretion and professionalism
Office & Operations Management
• Oversee daily office operations, vendor management, and facility needs
• Maintain systems for document organization, contracts, and records
• Support meeting preparation, team scheduling, and internal events
• Implement administrative processes and improve operational workflows
Business & Financial Administration
• Track budgets, monitor project cash flow, and support financial reporting
• Coordinate invoices, payments, and reporting with accounting team
• Assist with investor, lender, and compliance documentation and communication
• Support procurement, consultant contracts, and third-party relationships
Human Resources Management
• Manage recruitment, onboarding, and offboarding of staff
• Maintain employee files, handle HR compliance, and assist with performance reviews
• Administer benefits, PTO tracking, and payroll coordination
• Promote a positive workplace culture and team engagement initiatives
Qualifications/ Requirements
Qualifications:
• Bachelor’s degree in Business, HR, or related field (or equivalent experience)
• 5+ years of experience in administrative, operational, or HR roles (real estate or startup a plus)
• Exceptional organizational, multitasking, and problem-solving abilities
• High level of discretion, emotional intelligence, and communication skills
• Proficiency in Microsoft Office, Google Workspace, QuickBooks, Gusto, and project management tools
(e.g., Asana, Monday.com)
Preferred Experience:
• Familiarity with real estate development, finance, or construction processes
• Experience supporting executive leadership and managing confidential matters
• Bilingual (Spanish/English) is a plus.
Work Remotely
• No
Benefits:
• 401(k)
• Health insurance
• Paid time off
Schedule:
• Monday to Friday
• Some weekend availability
About the Company
Kingsley + Co. is a minority-owned real estate development firm based in Cincinnati, Ohio. We specialize in creating innovative, sustainable, and community-focused developments that enhance the lives of residents and invigorate the neighborhoods we serve
We're a certified MBE and black-owned business that approaches traditional commercial real estate with innovative and inclusive methods to grow and compete in todays real estate market. Our portfolio includes hotels, multi-family housing, mixed-use developments, and more.
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Kingsley + Co. is an equal opportunity employer. All applicants will be considered for internship without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
The above description is not designed to cover or contain a comprehensive list of duties and responsibilities required. Duties & responsibilities may change or new ones may be assigned any time and without notice.